Administrative Assistant to the CFO

East Penn is a stable, essential employer, and has been voted one of the Best Places to Work in PA for 22 years!

At East Penn, our employees are our culture; our employees will always be the heart of the company.  We are a private, family-owned enterprise committed to cultivating an atmosphere that honors the contributions of everyone.  We want our employees to have long-term careers, and many do.  More than 38% of our workforce has over a decade of service.  Our open-door management policy, comprehensive benefits package, employee appreciation and recognition events, and career advancement opportunities are just some of the ways we show our employees how incredibly valued they are.

Our hiring process may use artificial intelligence (AI) tools to help in the initial review of applications by identifying candidates whose qualifications best match job requirements. These tools do not make hiring decisions. All final hiring decisions regarding interviews and employment are made by our employee recruiting and hiring teams.

East Penn is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. 

EOE/VEVRAA

East Penn is currently seeking an Administrative Assistant to the CFO to support the Chief Financial Officer (and other Corporate Leaders) by assisting with administrative and corporate office responsibilities as well as cross train with other Executive Admins as backup support.

• Assisting the Chief Financial Officer (CFO) in various duties such as answering and directing calls, scheduling appointments/meetings, maintaining filing system and records
• Managing calendar
• Booking travel and managing expense reporting
• Planning and coordinating larger meetings, preparing the room, ordering food, gathering supplies
• Assist with various light Finance and Accounting functions such as Vendor setup, misc. intercompany invoicing, and recordkeeping
• Assisting with the East Penn travel program by reconciling invoices, approving travel profiles, coordinating with travel agents on reservation payments and addressing questions
• Coordination and scheduling of corporate updates and tailgates for the Admin 2 building
• Assist in preparation of PowerPoint presentations and word processing for the Finance team
• Assist departments with distribution of incoming and outgoing mail and packages

Works Closely with: Other Executive Administrative Assistants, VP Finance, Finance Directors and broader finance organization.

This position will not supervise anyone.

• Prior experience supporting executives preferred, not required
• High School Degree required
• Ability to communicate effectively with co-workers and senior executives
• Ability to maintain and protect sensitive and confidential information
• Requires basic math skills
• Strong computer skills (Excel, Word, PowerPoint, and Outlook)
• Ability to multi-task in an office environment
• The ability to adhere to prescribed routines and practices; compose effective and accurate correspondence; and deal with non-routine matters, such as special projects, with minimum specific instructions and work direction
• The ability to work independently to carry out assignments to completion
• Excellent communication skills and the ability to interact effectively with managers in all departments and at all levels
• High level skills in the performance of administrative support
• Hours Mon-Fri, 8a-5p

East Penn offers excellent benefits:

• Competitive compensation
• Group health insurance that includes high quality medical, dental, vision and prescription coverage with a low employee premium
• Retirement Savings Plan with company match and a 3% employer contribution
• 9 paid company holidays, 2 paid personal holidays, and paid vacation days annually
• Employee assistance program
• Fitness Discounts
• Promotional opportunities